9.4

Applicable rate method

Paying piece-rate and multi-rate workers overtime at the rate actually in play

Chapter 7 covered the weighted-average regular rate that ordinarily converts any pay structure into an hourly figure for overtime purposes. Section 7(g) of the Act offers an alternative for three specific situations: an employee paid at piece rates, an employee who performs two or more kinds of work for which different hourly rates have been established, or an employee paid through a combination of hourly and piece rates. In each case, the employer and employee may agree in advance of the work — before it is performed, not after the fact — that overtime hours will be paid at not less than one and one-half times whichever bona fide rate actually applies to the work being done during those overtime hours, rather than at a single blended rate for the whole workweek. A bona fide rate is one actually paid for the work when performed during nonovertime hours, and high enough to yield at least the minimum wage — not a rate set artificially low to evade the overtime requirements.

This alternative is only available if two general requirements are met in every case. First, the employee’s average hourly earnings for the workweek, figured without counting overtime pay or other pay excluded from the regular rate, must still equal at least the applicable minimum wage — a safeguard against an employer setting a low nonovertime rate and offsetting it against overtime pay. Second, any other pay that is required to be included in the regular rate (the exclusions and inclusions Chapter 7 catalogued under section 7(e)), such as certain bonuses, must also receive overtime compensation calculated separately and added to the applicable-rate overtime amounts. Skipping either requirement forfeits the method for that workweek.

The applicable rate method takes a slightly different shape depending on how the employee is paid, but the underlying idea is the same throughout: overtime hours are compensated at one and one-half times whatever bona fide rate governed the work actually performed during those hours, and enough overtime hours must be paid at that premium rate to cover the hours actually worked past the applicable maximum (40 hours in the workweek under section 7(a), as covered in Chapter 7).

The three qualifying premiums

Only three kinds of premium pay can be credited toward overtime under the plans below, and each must be a genuine premium rather than a label. Daily-hours premiums pay extra for hours worked beyond 8 in a day, beyond 40 in the workweek, or beyond the employee’s normal or regular working hours, where those hours are set out in an agreement or established practice; where it is the employer’s custom to pay for hours when no work is performed — vacation, holiday, illness, lack of work, or similar cause — the employer may, but need not, count those paid-but-unworked hours toward that 8-hour (or normal or regular) threshold (§ 778.202(a)-(b)). For example, an employee who works 5 hours and also receives 4 hours of paid holiday leave on the same day may, under that custom, be treated as having reached the 8-hour threshold for that day. Special-day premiums pay at least one and one-half times the rate for work on Saturdays, Sundays, holidays, regular days of rest, or the sixth or seventh day of the workweek (§ 778.203). Contract-workday premiums pay at least one and one-half times the rate for hours outside a basic workday (not exceeding 8 hours) or workweek (not exceeding the maximum hours standard applicable under section 7(a)) established in good faith by contract or collective bargaining agreement (§ 778.204(a)).

Pieceworkers

An employee paid piece rates may be paid, by advance agreement, at least one and one-half times the bona fide piece rate for each piece produced during overtime hours, provided the overtime piece-rate hours equal or exceed the hours worked past the maximum (the 40-hour workweek maximum under section 7(a), as covered in Chapter 7) and the total overtime compensation paid for those overtime hours equals at least one and one-half times the applicable minimum wage rate multiplied by the number of overtime hours worked. Those overtime hours must also independently qualify as overtime hours under section 7(e)(5), (6), or (7) of the Act, not merely be hours the parties have labeled overtime (§ 778.418(a)(2)). The three premium types that can earn that status are set out in item 1 above.

Employees at two or more hourly jobs

An employee who performs two or more kinds of work with different established straight-time hourly rates (the nonovertime hourly rate established for that particular job) may agree in advance to be paid, during overtime hours, at least one and one-half times whichever hourly rate applies to the job being performed at that time, so long as that rate is bona fide and the number of overtime hours paid at the applicable rate equals or exceeds the number of hours worked in excess of the applicable maximum hours standard (§ 778.419(a)(3)). As with pieceworkers, those overtime hours must independently qualify as overtime hours under section 7(e)(5), (6), or (7) of the Act, not merely be designated overtime by the parties (§ 778.419(a)(2)). The same three premium types apply — see item 1.

Combined hourly and piece-rate pay

An employee paid through a combination of hourly and piece rates may be paid, during overtime hours, at least one and one-half times whichever rate — hourly or piece — applies to the work then being performed, provided the same conditions established in Concepts 2 and 3 are met: the arrangement is agreed to in advance of the work, the applicable rate is bona fide, the number of hours paid at the applicable rate equals or exceeds the number of hours worked past the applicable maximum, and those overtime hours independently qualify as overtime hours under section 7(e)(5), (6), or (7) of the Act rather than being merely designated overtime by the parties. For the piece-rate portion of a combined arrangement, the total overtime compensation paid for those piece-rate overtime hours must independently equal at least one and one-half times the applicable minimum wage multiplied by the number of overtime hours worked, per § 778.418(a)(4) — a requirement § 778.420 carries forward into combined arrangements by cross-referencing § 778.418 for the piece-rate component.

Key terms

applicable rate methodadvance agreementbona fide ratepieceworkeraverage hourly earnings